How to give a Business Presentation with Important phrases
Give an Amazing Business Presentation
Does giving a presentation make you feel a little nervous?
Well, you’re not alone.
According
to Forbes,
giving a presentation makes 80% of us feel nervous!
The good news is that feeling nervous might be a good thing.
This feeling pushes us to prepare ourselves better, and as long as you’re well
prepared, you’ll do just fine.
So
then, let’s take a look at how we can prepare ourselves to give
amazing presentations in English. Today, we’re going to focus on
the business English phrases you
can count on (depend on) to make your presentation go more smoothly from start
to finish.
But first, here are some tips to use when preparing for your
presentation.
The Top 3 Tips for Preparing Your Business Presentation in
English
Have a Plan
Always have a plan. Spend some time thinking about not only what
you’re going to say but how you’re going to say it.
If English isn’t your native language, it’s very important that
you think about what language you’re going to be using. Think about all
the vocabulary, phrases and grammar that will make your message clear and easy
to understand.
What are the big ideas you want to explain for your presentation?
Which words will express these ideas best?
Don’t Memorize
As
part of your planning, be sure to write down your ideas and
points and rehearse (practice saying) them well. If you do
write out your whole speech, avoid memorizing or reading it as it’ll make you
sound like a robot: stiff and boring.
Instead,
use your notes as a guide and speak naturally.
Keep It Short
Keep your presentation short and to the point. Use your notes to
keep you on track and within the time limit. Your notes will also keep you from
repeating yourself and going off topic.
So now that you have these tips in hand, let’s look at the top
25 business English phrases that you can trust to help you transition smoothly
from the beginning to the end of your presentation.
25 Powerful Business English Presentation Phrases to Impress
Your Audience
Greeting Your Audience
You’re now standing in front of your audience. Before you begin
your presentation, start by greeting your audience, welcoming them to the event
and introducing yourself.
1. Good
morning/afternoon/evening, everyone.
2. Welcome to [name of
event].
Sample
sentence: Welcome
to our 3rd Annual Sales Leadership Conference.
3. First, let me
introduce myself. I am [name] from [company].
Beginning Your Presentation
After you have given an introduction, you are ready to begin
speaking about your topic. Use these phrases to get started.
4. Let me start by giving
you some background information.
Use this phrase to give your audience a brief overview of the
topic you’ll be discussing. This is a good way to give them an idea of what’s
going on and to bring them up to date.
5. As you’re aware, …
If you’re bringing up a topic that your audience already knows
about or is aware of, then you can use this phrase to introduce this known
topic.
Sample
sentence: As
you’re aware, the CEO of DHL Express has
often said that globalization is here to stay.
Transitioning to the Next Topic
Before you move on to your next point, be sure to make it clear
to your audience that you’re now starting a new topic. Let them know exactly
what that new topic will be. The two phrases below are very similar in meaning,
and they can both be used for transitions.
6. Let’s move on to…
Sample
sentence: Let’s
move on to our second sales strategy.
7. Turning our attention
now to…
Sample
sentence: Turning
our attention now to the results of our 2016 customer
survey.
Providing More Details
Use these phrases to tell your audience that you’ll be giving
them a more detailed explanation of the topic. Both the words ‘expand’ and
‘elaborate’ mean to explain more fully.
8. I’d like to expand on…
Sample
sentence: Now I’d
like to expand on my point about increasing our market
share.
9. Let me elaborate
further.
Linking to Another Topic
When making reference to a point you made earlier, or to remind
your audience about something you said before, use these phrases to that link.
10. As I said at the
beginning, …
This phrase lets you remind your audience about a point you made
earlier. It can also be used to emphasize a point or theme.
Sample
sentence: As
I said in the beginning, we’ll see an increase in profit if we
follow these five steps.
11. This relates to what
I was saying earlier…
This phrase will help you make connections between ideas in your
presentation. It shows that two different ideas are connected.
Sample sentence: This
relates to what I was saying earlier about increasing
production to meet the year-end demand.
12. This ties in with…
Sample
sentence: This
ties in with the way we’ve been doing business for the
past 20 years.
Emphasizing a Point
Use these phrases to draw attention to an important point that
you want your audience to note.
13. The significance of
this is…
The word “significance'” is similar in meaning to “importance.”
Sample
sentence: The
significance of this is, if we complete this project on
schedule, we’ll have more people available to work on the next project.
14. This is important
because…
Sample
sentence: This
is important because any marketing effort we put in now
will help to boost demand for our products in the long run.
15. We have to remember
that …
Sample
sentence: We
have to remember that people are our most important
resource.
Making Reference to Information
Very often, you may need to support your discussion points by
drawing attention and making reference to information and data from studies,
reports and other sources.
16. Based on our
findings, …
Sample
sentence: Based
on our findings, 74% of our market is made up of teenagers
who find our clothing line stylish and upbeat.
17. According to our
study, …
Sample
sentence: According
to our study, 63% of working people in this city go
directly to the gym after work.
18. Our data shows …
Sample
sentence: Our
data shows that more than 23% of men in this town who used
to drive to work now prefer to save money and the environment by cycling
instead.
Explaining Visuals
To present a clearer picture of your point, you may show your
data, information or examples in the form of visuals such as charts, tables and
graphs.
19. I’d like to
illustrate this point by showing you…
The word “illustrate” means “show,” usually with examples, data
or visuals.
Sample
sentence: I’d
like to illustrate this point by showing you a chart of
the number of people in each age group who prefer to shop online.
20. This chart shows a
breakdown of …
A “breakdown” refers to the detailed parts or figures that make
up the total picture. A breakdown is often used in a presentation to show all
the smaller parts behind something bigger.
Sample
sentence: This
chart shows a breakdown of the ingredients we use in our
gluten-free products.
Restating Your Point
Sometimes in order to emphasize your point, you have to state it
in a way that’s easier for your audience to understand and remember. This often
involves rephrasing, simplifying or clarifying your point.
21. In other words, …
Use this phrase to rephrase or reword your point in another way.
Sample sentence: In
other words, we need to change our current design to make it
more attractive to older children.
22. To put it simply, …
Use this phrase to simplify points that are complex or difficult
to understand.
Sample sentence: To
put it simply, we’ll need you to work harder at making this
launch a success.
23. What I mean to say is
…
Use this phrase to explain your point in a way that’s easier for
your audience to understand.Sample sentence: What I mean to say is that
we need to change the way we market our products.
Concluding Your Presentation
This is the very end of the presentation. You have said
everything you need to say, and now you need to finish it nicely. You may also
have some time for questions. If there is time for questions, invite your
audience to ask any questions they have.
24. In conclusion, let me
sum up my main points.
As part of your closing statement, “sum up” (summarize, state
briefly) your speech by mentioning the main points of your speech.
25. Thank you for your
attention. Now I am happy to answer any questions you might have.
End your presentation by thanking your audience and offering to
answer their questions.
So with this, you’ve mastered the 25 most commonly used
phrases used in presentations. Once you learn them, you’ll find them very
useful to you in any
presentation. Become familiar with them and I promise you’ll
feel much less nervous in your next presentation. Good luck!
Md.
Nasir Uddin Gazi BA(honrs) Dept. of English Literature at CVC Email:nasiruddin661995@gmail.com
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